The Goods Receipt in Optopro is designed to ensure accurate and efficient tracking of all optical inventory received from suppliers. Whether you are receiving frames, lenses, contact lenses, accessories, or consumables, this module provides a streamlined workflow to verify, record, and update stock levels with complete transparency and control.

The Goods Receipt process forms a critical link between purchasing and inventory management by validating delivered items against purchase orders (POs) and ensuring timely replenishment of stock for seamless store operations.

Key functions of Goods Receipt

 Seamless Integration With Purchase Orders

• • Easily select an existing Purchase Order to initiate the goods receipt process.
  • Automatically fetches supplier details, ordered quantities, expected items, and pricing.
  • Reduces manual entry errors and ensures consistency across procurement workflows.

Item Verification

Users can verify each item delivered against the PO—confirming:

• • Correct product type (Frames, Lenses, Contact Lenses, Accessories)
  • Accurate quantities
  • Product specifications such as brand, model, color, size, prescription details, or base curve (for lenses/CL)

Barcode Scanning Support

• • Scan product barcodes to quickly match items to inventory records.
  • Ensures precise product identification and faster processing.
  • Supports custom barcodes generated within Optopro.

 Real-Time Inventory Update

Once goods are received and confirmed, the system automatically updates:

• • Stock levels
  • Available inventory for sales
  • Supplier-wise stock tracking

Ensures accurate, up-to-date visibility of all items across the store.

Serial and Batch Tracking

• • Record serial numbers for premium frames or devices.
  • Capture batch numbers and expiry dates for contact lenses and consumables.
  • Enhances traceability and helps maintain compliance with optical industry standards.

Partial Delivery Handling

• • Accept partial shipments and mark pending items for future deliveries.
  • Keeps procurement records accurate and provides clarity on outstanding orders.
  • Automatically updates the PO status to reflect partial or complete fulfillment.

Supplier Invoice Management

• • Attach supplier invoices directly to the goods receipt.
  • Enter invoice numbers, dates, and total amounts for reference and auditing.
  • Helps maintain a comprehensive record for reconciliation and payment processing.

Discrepancy Reporting

Identify discrepancies such as:

• • Over-deliveries
  • Shortages
  • Incorrect items
  • Damaged goods

Generate discrepancy reports for internal review or supplier communication.

Audit Trail & User Permissions

• • Every action taken during goods receipt is logged with a timestamp and user information.
  • Customizable user permissions ensure secure handling of inventory across staff roles.
  • Improves accountability and supports compliance during audits.