Lens catalog

The Lens Catalog in Optopro provides a centralized and structured repository for managing all lens products offered by your optical practice. This catalog enables optometrists, staff, and sales teams to maintain an organized list of lenses, streamline ordering, support accurate dispensing, and ensure consistency across sales, inventory, and patient prescriptions.

The Lens Catalog is designed to simplify day-to-day optical operations by offering an intuitive interface to create, classify, and manage lens offerings across multiple vendors and lens types.

Key Features of Lens catalog

 Comprehensive Lens Database

The Lens Catalog allows your practice to maintain a complete list of all available lens products, including:

• • Single Vision, Bifocal, and Progressive lenses
  • High-index lenses (1.56, 1.60, 1.67, 1.74)
  • Polycarbonate and Trivex lenses
  • Blue-light protection lenses
  • Photochromic lenses (Transitions® and others)
  • Prescription and non-prescription lenses
  • Specialty lenses (anti-fatigue, office lenses, sports lenses)

Each lens entry includes detailed specifications to support accurate selection during patient dispensing and inventory management.

Detailed Lens Specification Management

Every lens item in Optopro can be defined with highly detailed parameters, ensuring accuracy during order creation and dispensing. Supported attributes include:

Product Information

• • Lens Name / Model
  • Brand and Manufacturer
  • Lens Category (SV / Progressive / Bifocal / Specialty)
  • Material (CR-39, Polycarbonate, Trivex, High-Index)
  • Coatings (AR coating, Anti-Fog, Blue Filter, UV Protection)

Technical Specifications

• • Index of Refraction (1.50, 1.56, 1.60, 1.67, 1.74, etc.)
  • Sphere, Cylinder, and Add Range
  • Base Curve Options
  • Coating Compatibility
  • Lens Thickness Attributes

Pricing Structure

Each lens can be configured with:

• • Base Price
  • Add-on Prices (e.g., coating upgrades)
  • Insurance Billing Prices (if applicable)
  • Tax Applicability

This level of detail ensures your staff selects the right lens every time, minimizing errors and reducing return rates.

Vendor and Supplier Integration

Optopro enables seamless mapping of lenses to specific vendors or suppliers, supporting:

• • Vendor-specific pricing
  • Vendor catalog code mapping
  • Streamlined creation of purchase orders
  • Faster processing of lens orders through the Goods Receipt module

This facilitates accurate ordering and ensures inventory alignment with each supplier’s catalog.

Search, Filter, and Categorization Tools

The Lens Catalog includes powerful tools to help staff quickly locate the correct lens for each patient:

Advanced Filters

• • Material
  • Lens Type
  • Brand
  • Index
  • Coating Type
  • Price Range

Smart Search

Quick keyword search using model name, vendor SKU, or brand.

Categorization

Group lenses based on usage (e.g., premium progressives, office lenses) for easy access.

These tools significantly reduce selection time and ensure optimal product recommendations.

Integration Across Optopro Modules

The Lens Catalog integrates seamlessly with other modules to ensure consistency across your business processes:

Sales & Workorders

When choosing lenses for a patient order, Optopro pulls the exact specifications from the lens catalog to avoid input errors.

Inventory

• • Maintain stock levels of popular lenses
  • Track non-stock lenses ordered per patient
  • Automate reorder levels and supplier relationships

Billing & Insurance

• • Automatic mapping of lens categories to insurance billing codes
  • Ensures accurate claim submissions

Custom Lens Creation

Optopro gives optical practices the flexibility to create custom lens entries for:

• • Lab-manufactured specialty lenses
  • Customized patient orders
  • Practice-exclusive product bundles

Each custom entry supports the full set of standard attributes, ensuring it fits seamlessly into workflows.

Version Control & Updates

The Lens Catalog allows practices to:

• • Update lens details as manufacturers release new models
  • Archive discontinued products
  • Maintain historic records for past patient orders

This ensures the catalog remains up-to-date and compliant with vendor catalogs.

User Permissions & Audit Trail

Optopro offers controlled access to protect catalog data:

• • Restrict who can add, edit, or delete lens entries
  • Track changes through an audit log
  • Prevent unauthorized pricing modifications

This improves data integrity and avoids accidental catalog errors.